Add entry with single AI scan in VyajPay

The Add Entry sheet records one transaction at a time. Tap the camera icon inside the sheet to scan a single bill or note — VyajPay’s AI fills in the amount, note, and date so you only confirm.

Android iOS

When to use single scan

Use single scan when you have one bill or note in hand and want to record it as a single transaction. For multiple entries on a single page (a khata page with many rows), use batch scan instead.

Before you start

  • Customer must exist.
  • Grant camera permission on first tap.
  • Daily AI quota must be available.

Step-by-step

  1. Open the Add Entry sheet

    From Customer Detail, tap You Gave (red) or You Got (green) at the bottom. The sheet slides up from the bottom of the screen.

  2. Tap the camera icon

    Inside the sheet there is a small camera icon next to the amount field. Tap it. VyajPay asks for camera permission the first time.

  3. Capture or pick an image

    Snap a clear photo of the bill, receipt, or hand-written note. One image per single scan.

  4. Let VyajPay AI parse

    VyajPay reads the image with its built-in AI. Amount, note, and date auto-fill in the sheet. The original image stays attached to the entry as a proof.

  5. Review and save

    Double-check the parsed fields. Adjust if needed. Tap Save. The transaction is added to the customer’s ledger and the proof attaches to the entry.

Frequently asked questions

Single scan parses one entry from one image and lives inside the Add Entry sheet. Batch scan (FAB on Customer Detail) parses many entries from one image — typically a full khata page — and opens a review sheet to edit and save them all.
Yes. Both single and batch scans use the daily AI quota. If the limit is reached you see: "Daily AI limit reached."
VyajPay shows: "Image unreadable. Retake the photo." Try better lighting, hold the phone steady, or align the receipt straight.
Message: "No entries found in image." This means the image was readable but did not contain transaction-like data. Use a clearer photo with amounts visible.
In the Digital Locker for that customer. It is private to you and syncs across your own devices only.
Yes. After the AI scan, you can add additional photos or files from the gallery picker before tapping Save.

Related guides

Batch scan

Capture multiple entries at once.

Digital Locker

Where proofs are stored.

Customer detail

Where the Add Entry sheet opens from.